There are four different ways to use Lynx to write checks.
Which one you use depends on the type of transaction involved and which parts of the system you're using.
Refund checks are the ONLY type of check you can write if you're ONLY using the Accounts Receivable part of the system.
1. Refund Checks . . .
| Refund Checks | |
|---|---|
| Where found? | Accounts Receivable |
| Used for | To reimburse a customer |
| Example | Customer returns tank that has fuel left in it |
| Accounting result | Cash is credited and A/R is debited |
| For further help | How to Handle Customer Refunds |
The following three types of checks are ONLY used if you are using the entire system (including Accounts Payable and the General Ledger). If you are not, these do not apply.
2. Accounts Payable Checks . . .
| Accounts Payable Checks | |
|---|---|
| Where found? | Accounts Payable |
| Used for | To pay "normal" vendor invoices |
| Example | When you pay your wholesaler for a load of fuel |
| Accounting result | Cash is credited and A/P is debited |
| For further help | Overview of Accounts Payable |
3. Quick Checks . . .
| Quick Checks | |
|---|---|
| Where found? | General Ledger |
| Used for | To pay a one-time expense |
| Example | You order a pizza for a meeting |
| Accounting result | Cash is credited and an expense account is debited |
| For further help | Quick Check Writer |
4. Journal Entry Checks . . .
| Journal Entry Checks | |
|---|---|
| Where found? | Journal Entries |
| Used for | To make a payment involving multiple accounts |
| Example | You make a loan payment involving principle and interest |
| Accounting result | Cash is credited, Notes Payable is debited, and Interest Expense is debited |
| For further help | Print a Journal Entry Check |