Add an Invoice Batch

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Invoice batches are a "catch-all" category used to handle such things as miscellaneous sales, over-the-counter transactions, refunds, and adjustments. Rental charges and finance charges that were missed in the normal Period-end procedure are also entered in Invoice batches.

 

Here's how to add a new Invoice batch.

From the Lynx Main Menu . . .

1. Left-click on Bookkeeping.

2. A drop down menu will appear

3. Left-click on Accounts Receivable and then left-click on Invoicing.

4. Left-click on Add an Invoice Batch.

5. This will display the Enter Invoices window with the tab active.

6. The new batch number will be displayed in blue in the lower right part of the window.

7. Make sure all of the information on this window is correct: 

 

• This is the date the batch transactions are entered into the system (in other words, today.)  The system will automatically set this field to today's date and you probably will not change it (but you can). 

• Left-click on the down arrow  to select the employee who is entering the transactions into this batch. If the employee does not show up on the drop-down list, use the Add an Employee procedure to add them. 

 

• This is the date that will be associated with each of the transactions in this batch.  

Note: This date MUST be a date within the Period selected  unless you have this turned off in Invoicing Preferences.  However, it is strongly suggested that you leave Date Error Checking turned ON. 

 

• This is the General Ledger account to which cash receipts in this batch are debited. This is required even though you may not be using the General Ledger. 

It is VERY IMPORTANT that these dates and selections are accurate. Once you start entering transactions into this batch, you will not be able to go back and change them. Review the help on How the System Handles Bookkeeping Dates to be sure you understand how these dates work.

8. If you want to enter invoices to this batch at this time, left-click on the tab.

9. Then go to the Enter Invoices procedure for help on entering invoices.